Handle one minute things in time, don't 'boil' small things into trouble

There's one thing a lot of people in the workplace hate: dealing with reimbursements.

Because there is no problem with this, and finances are usually harsh and sincere, asking a lot of questions and making a lot of demands, so often mentioning "reimbursement" and "invoices" is always a headache.

I have encountered such a thing recently, and it is not my invoice, but the invoice of a group of people...

Speaking of which, the original reimbursement of invoices was not my business, because I had a separate meeting to explain the rules at the beginning. Although I am responsible for this matter and need the assistance of each team, the final bill and reimbursement matter, each team has a person in charge, Just do it according to your team's habits.

However, there are always exceptions to everything. 5 teams, 2 teams are very smooth, but the remaining 3 teams are: each has its own troubles.

1. If you do not register in time, you will always "make up for it later"

Because the expenditure of the whole project is relatively trivial, it has been repeatedly emphasized that once there is expenditure, it should be registered immediately.

However, for the action of "registration", even if the form is ready, even if the real operation is only: open the form, select the expenditure category, fill in the amount, and copy and paste the order number. Things that can be done in one minute, think that it involves 4 actions. Many people find it very troublesome, and then they want to wait until after get off work to deal with it.

Therefore, when "reprocessing", 4 actions may be changed to N actions:

If I remember this incident, if I don't remember it, I will be urged by the person in charge...

And start thinking back to "how was then"

Then open the purchase record check

May be interrupted midway, and then loop through the previous steps...

When I finally finished filling it out, it might have been half an hour...

2. When talking about precautions, there is always "something"

Except when I was in school, I liked doing two things at the same time. I felt that listening to songs and doing my homework would be efficient, but once I went to school for a few years, I would feel like doing what I did while doing it. This kind of "multitasking" seems very powerful. , not a manifestation of ability, but a characteristic feature of inattention.

Originally, it took 20 minutes to do things separately, but I wanted to deal with them at the same time, but the actual time was often more than 1 hour. (Not counting the situation where you have to do it all over again if you make a mistake...)

This time I met a person in charge. Every time he talked about the precautions, he was replying to the mobile phone message. It was really every time—it might be really busy, but what message can’t be delayed for 5 minutes?

As a result, his team "forgot" the invoicing requirements, and all invoices needed to be reprocessed.

Moreover, since the system does not support direct operation, the payer needs to contact the other party's manual customer service one by one, explain the reason, and then wait for the other party to process...

Not only did they trouble themselves, but they delayed everyone's progress by two days.

There are four big characters here: the gain outweighs the loss.

You must know that at this stage, everyone is very sensitive to money, especially when it comes to advance payments, and they all hope that the sooner the reimbursement can be done, the better.

3. "Feeling troublesome" is sometimes just "feeling"

Many times, friends feel that some things are troublesome, so it is easy to procrastinate.

But in fact, if you really count the hours during operation, you will find that it is really less than 2 minutes.

My own experience is that when it comes to these little things, don't think "we will deal with it later", but deal with them immediately. I remember the concept of "brain bandwidth" mentioned in the book "Scarcity", which means:

If one thing is left unprocessed, then it will be like a program that is not closed on the computer, it will be open all the time without progress, but it will occupy the processor content of the computer.

That is to say: if there is something in the mind that is not done, no matter how small it is, it will actually affect the work that follows. Because the "processor" of our brain is occupied. So, the best way to avoid this problem is to quickly turn off this little thing.

In both teams that went well, there was a habit of "don't put things off until after hours." Every time I get a message from the two team leaders before get off work, the content is just one sentence, indicating that today's work has been done.

But the other teams usually send this message either before they go to bed, maybe 24 or 2, or after I can't wait for a private chat...