Two Connected Pillars of Business Operation Meetings and Forms
——Special topic on the operation of enterprises (10)
Welcome to Han Danzhi's workplace channel, where we discussed the advantages of enterprises, the relationship between enterprise production and knowledge. Discusses the conditions for the establishment of the enterprise, and discusses the basis for employees to participate in the enterprise. Discussed what employees should get in the enterprise, and discussed how the enterprise simulates individual production, that is, the enterprise's operating system and the enterprise's derivative system. Today we're going to look at meetings and tables that connect the two pillars of running a business.
Many people feel that as long as they attend the meeting in the company, they will know what they are going to do, then fill out the form, complete the content of the form, be confirmed, and the work is done. Then, according to the completion of the form and the task, the leader will give a salary increase or promotion or a salary reduction and post adjustment. On the surface, it is to complete the content of the form according to the meeting arrangement. Of course, many people will also say that I always hold some irrelevant meetings when I go to the company, and some think that most of my work time is wasted on filling out forms, and they don't know what these forms are for. Many companies and corporate practitioners simply do not understand the fundamental purpose of meetings and forms.
Meeting. Employees are independent subjects, and enterprises are the union of independent subjects. (See the author's article "What should employees get in a business?"). How to implement production tasks to individuals must be managed through planning, and the meeting is to assign tasks to departments and positions. A management approach that links people and individuals together. In other words, meetings make people in an organization one, and tasks and people connect as one.
Meetings bring people together in an organization. That is, the meeting processes the information collected by everyone into organizational information according to the needs and positioning of the organization, that is, information organization. Turn the organized information into the organization's knowledge, and turn this knowledge into the knowledge and job requirements of each employee, which is the practical application of information. After assigning the job requirements to quality, cost, safety, and time, the job is fully "planned". Then there is the post action of the department and the employee to carry out the operation. An organization is a structural model that makes people one, and a meeting is a task model that makes people one. It is to turn people into one body under the premise of certain tasks.
Meetings connect tasks with people. The barriers caused by process management, organizational management, and production and operation management are completed through meetings. The tasks are refined through the process system, organization system, and production and operation system to complete the rationalization, operation and supervision of the planning system. It can be seen from the process that the task is to be completed by post and employee. This process is the process of connecting tasks and people into one.
The basic type and description of the meeting: the general meeting of shareholders decides the organization (directors, supervisors, forming a board of directors), decides the direction of the company (development direction), and decides the business (business selection, etc.). Board meetings, implement the resolutions of the general meeting of shareholders, and make business decisions in accordance with basic principles. Determine the operating organization (general manager, department-level management organization), and adjudicate on problems in the operation. Strategy meeting to study the social positioning (mission, vision) of the company's development, and study the specific process of implementing the mission and vision. A decision-making meeting is a meeting that turns a task into a product. It mainly revolves around the process of "what to do", "who will do it", "how to do it" and "to what extent". Business thematic meeting, project meeting: The process of communication and implementation around a certain theme and project. Annual meetings, regular meetings, etc. belong to comprehensive meetings, which are systematically unified in organization, task, organization and task, and knowledge innovation (summary, debriefing). Retreat: There are many forms such as brainstorming, salon and other forms, mainly for the exchange of ideas and organizational unity.
Two Connected Pillars of Business Operation Meetings and Forms
sheet. The form is a strict record system, which records and circulates the process and tasks through the form to complete the sharing of organizational information. A table is a visualization system that visualizes the complex relationship between people and people and things. Looking at the process from the perspective of the form is to form the process into a form, and then the form is circulated at each node of the process. Looking at the task from the perspective of the form, it is the continuous filling process of the positions (posts, groups, departments) of the task summary table.
Tabularization, the tabular here is of course a comprehensive designation that includes plain text reports and more complex graphical representations. Tables intuitively express complex multi-relationships. Converting traditional text to a table will save time, be more quantifiable, and express more accurately. The rows, columns, and content of tables completely describe various relationships.
The systematization of forms is the systematization of management information. A management information system is the perfect collection of tables. Before the management information system, the record presentation of the table will appear multiple repetitions, which brings great difficulty to the information recording and integration. With the online management information system, the records are not repeated, and the facts can be more intuitively represented.
Meeting with forms. The meeting resolutions are tabularized. The design of the form should nest the requirements of the meeting content (task assignment), and then assign the requirements of process management to it. From the perspective of the form, the process is the flow of the form in each process node. If there is a problem in the flow of the form, it is necessary to start a meeting to solve the fact that the "responsibility and right" is the inexhaustibility or overlap of the process.
A personal view of meetings and tables. (From our original point of view: that is to say, the role of employees in a job position is an individual or an enterprise with consulting and technical service capabilities in a certain field. It only uses this enterprise platform to complete its own production. See "Employees should What do you get in the enterprise?") From a personal point of view, it is to obtain tasks from the meeting, and then use the issued form to complete the content of the form.
Two Connected Pillars of Business Operation Meetings and Forms
Leadership is personal meeting trust. Many people say that the tasks assigned by our leaders, in fact, the existence of leaders has the background of the meeting. The meeting is the collective information exchange and the consensus of completing the task. The leader is the personification of this consensus (the personification of the meeting), in other words, the leader And the meeting is two aspects of an angle: the leader during the meeting is the confirmer of the consensus, and the leader outside the meeting is the representative of the collective discussion (thought) of the meeting. When leaders are more effective in communicating and connecting individuals briefly, then the form of meetings is replaced by the individual behavior of leaders, and leadership is the trust of the group individuals to the leaders' individual meetings.
In the realization of leadership, it is to organize meetings and systematically tabulate the results of meetings. Leaders nest the organization's consensus and tasks through the process system and organization, track supervision and assistance, so that each node can be successfully completed in accordance with quality, time, cost, and safety.
Two Connected Pillars of Business Operation Meetings and Forms
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