Master these 6 oral presentation skills, so that the leader can give you the job with confidence

Frederick Gibert, Ph.D. in psychology, in his book Reporting Up: The productivity cost of a bad presentation can be converted into money—a lot of money.

We often encounter such a situation in our corporate work. No matter how large the company is, there are basically various meetings held every week, such as planning coordination meetings, work report meetings, and rectification meetings. Everyone is reporting endlessly. In my work situation, the meeting time is often three or four hours.

The reality is, it doesn't make much difference!

This is not an exception. Basically, many people in the workplace have this kind of trouble. Even though they work hard, the boss is always dissatisfied.

In fact, there is no mastering of reporting skills!

What is a work report?

A work report is a way to reflect and express the progress of the work of a unit (individual) at a certain stage to the superior through a certain form, so that the superior can guide or help solve the problem. The work report is also a high-level summary and summary of the work of the unit (individual), and it is an effective means to win the support and help of the superior.

There are many forms of work reports. The common forms are mainly divided into oral reports, written reports and multimedia reports (PPT).

oral presentation

Oral reporting is the most flexible reporting method. You can use your own oral expression to sort out the ins and outs of things clearly, so that leaders can grasp the progress of things.

written report

The written report needs to organize the data. Although the content of the report has been memorized by heart, before submitting the report, it is necessary to conceive the context of the text, the layout of the article, the composition of the document, etc. It takes a little time to prepare.

multimedia report

Multimedia reporting mainly refers to PPT, video, etc. commonly used by major companies. It is the most time-consuming reporting form, but it is the most advanced. It is used more in some important occasions. In addition to the content of the report, it is also necessary to Consider the audience, the idea of ​​the theme, the overall style, and more.

In fact, in the workplace, more people choose the form of oral reports to report on their daily work. On the one hand, it saves time and cost, and it can ensure the timeliness of the report.

What are the techniques for oral presentations?

The following are the 7 points I have summarized about oral presentation skills. As long as you master and use them well in your daily work, you can get twice the result with half the effort.

1. Be proactive, don't wait until your boss asks you to remember that it's time to report

When the boss tells you to do a certain job, it is often out of trust in you, but the boss does not care about the progress of the work. Some employees have done a good job, but when they think about reporting to their bosses, they feel conflicted from the bottom of their hearts.

In fact, the only way for the boss to grasp the progress of the employee's work is to listen to the reports of his subordinates. He has his own things to do every day, and it is impossible to always keep an eye on the work of the employees. Therefore, as an employee, he should report to the boss in a timely manner.

When your boss walks out of the office, comes to you, and asks you, "How's your work going, how is it now?", you've actually missed the best time to report.

Therefore, when undertaking a certain task, it is necessary to sort out the problem of how to report to the boss.

2. "Interim report" is the best form of reporting, allowing the boss to grasp the progress of the work in real time

The halfway report is a good form of reporting. When you accept a task, you must plan and do a good job of stage division, divide a long-term work into different stages, and do a good job in reporting at each stage.

I have seen such an example. A supervisor assigns two jobs with the same workload to different employees. Employee A has high work efficiency and strong processing ability. Employee B has a good working attitude, but his technical ability is low. Since Employee A accepted the job, this matter has basically fallen into disrepair. After a while, he was overjoyed and told me that the task was successfully completed. After Employee B accepted the job, he sent an email to the supervisor every other week. Reporting the progress of the work, although her completion time is a few days slower than that of employee A, but gradually the supervisor is more inclined to hand over the work to employee B, because he can report in time!

For the boss, the advantage of halfway reporting is to predict risks in advance, which greatly reduces the occurrence of irreversible situations. Just imagine, if you report the work in 10 times, the halfway report avoids 10% of the unfinishable risks each time. Not being able to finish leaves a 10% regret, but if there is only one debrief when the work is done, there is a risk that it will be 100%, or even that the project deviates entirely from the boss's intent.

3. Don't report good news or bad news. Whether it is good news or bad news, you must inform the boss as soon as possible.

As employees, in order to reflect the quality of our work, we often "lie" to our bosses. But the boss doesn't think so. From the perspective of the company's organizational structure, employees have responsibilities, supervisors need a person in charge, and the company has losses, and the boss is the main person in charge.

So the boss doesn't want you to lie to him, otherwise when you find out that the matter has developed to a very serious level and report to the boss, the boss is already in a passive situation and it is difficult to take remedial measures.

There are four classic theories of "Murphy's Law":

a. Nothing is as simple as it seems;

b. Everything will take longer than you expect;

c. What can go wrong will go wrong;

d. If you worry about something happening, then it is more likely to happen.

It can be seen that when you are more afraid of bad news being known by your boss, it is often easier to arouse his suspicion, which will also have a negative effect on your work.

Share the good news with the boss in a timely manner, and inform the leadership of the bad news in time, so that the work can be done in a timely and efficient manner.

4. For key links, don’t make decisions easily

We have all encountered this phenomenon when reporting on work, such as "don't come to me for every little thing, just handle it yourself", and also "why do you make your own opinions on such an important matter!", so, be good at grasping the work Focus is a key.

There are key links in any job. If the key links are not handled properly, it often has a great impact on the entire project. At this time, as employees, we must fully realize that we must obtain the boss's consent!

Therefore, when dealing with work, we must cultivate our ability to deal with problems, and maintain good communication with leaders. Timely reporting is the best way.

Inform your boss about your own treatment measures, and the boss will give you reference opinions. If it is feasible, you will naturally do as you say. If it is not feasible, you can also give you guidance at the first time, so as to avoid risks.

This is the most correct way to handle it.

5. Report work must first focus on the boss, the boss is also very busy

In the workplace, you often encounter employees who can only do things and do not report. When reporting to the boss, they think of what to say. After listening to your report, the boss is often confused and can't grasp the key points.

The taboo of oral presentations is that they are illogical and unfocused.

Before reporting the work, sort out a context outline, sort out the key points clearly, and use a short and efficient report to clarify the problem. At the same time, the reporting work must have substantial content. It is a good thing for employees to report in time, but if it is only superficial, it is meaningless to report every three hours.

A real report needs to be meaningful and reasonable.

6. Tell the truth in the report, don't exaggerate, let alone cheat

As mentioned in the previous article, whether it is good news or bad news, it must be reported to the boss in time. Similarly, when reporting work, whether it is good news or bad news, it must be truthful and truthful, and must not exaggerate or deceive.

In the workplace, especially employees, in order to show the value of their work, they often give themselves "credit" when reporting their work. And when there is a problem, he will "pick himself up" first, in this case, it is difficult for the boss to make a correct judgment at first, and sometimes he will make a wrong decision.

Therefore, in the workplace, try to tell the truth to your boss when you recognize the priorities of the problems.

When I watched the movie "Fire Fighting Heroes", the fire scene was urgent and the manual valve of the oil pipeline had to be closed immediately, but the leaders of the oil tank farm deliberately concealed the fact that 8,000 RPMs needed to be closed, resulting in the decision made by the headquarters could not be effectively implemented, which eventually caused serious damage. s consequence.

Therefore, the correct way is to have a description of the current work situation.