Meetings are inefficient and employees are disgusted, master these 8 skills

When I met Lao Wang on a business trip, I saw his frowning face and asked, "What's wrong with you, you don't look very good!"

Lao Wang replied: "Oh, don't mention it, the company has had a lot of meetings at the end of the year recently. There are meetings for more than ten days a month, and it is annoying to hold. The key is that some of these meetings have no meaning at all. And it's a waste of time.

Yes, the meeting is inefficient and turns into a pastime. This is an embarrassing situation that many companies are now facing. Not to mention the time and energy wasted, it also directly caused the cost waste of the company.

The purpose of the meeting itself is to solve the problem, but because the meeting skills are poor or too frequent, instead of helping to solve the problem, it makes the problem more complicated.

How to solve problems efficiently and effectively in the meeting is the core topic of "efficient meeting management skills".

The meeting efficiency is low and employees are disgusted. Master these 8 skills to improve your meeting efficiency by 100%

1⃣️. To improve the efficiency of our meetings, we must first find the problems and crux of the inefficiency of meetings. Here are some frequently asked questions:

Company executives don't know when is the best time to hold a meeting. Many important meetings are scheduled for Friday afternoons, or they have to be scheduled for busy Mondays.

Many supervisors do not consult with employees or give advance notice about when meetings will take place, leaving employees overwhelmed and even delaying and abandoning other meetings.

Some employees who "must be present" cannot attend because they have already made appointments with important customers, which makes it difficult to conduct meeting discussions. The people present are often not the people who are most closely related to the issue, so they are not fully prepared or have no time to prepare at all.

Meetings often have heated discussions about an issue that is not related to the topic, and as a result, important things are delayed, and the meeting ends up being sloppy.

The meeting efficiency is low and employees are disgusted. Master these 8 skills to improve your meeting efficiency by 100%

2⃣️. There are many reasons for the inefficiency of the meeting. In summary, there are 7 reasons.

1. Meeting time

The meeting is scheduled for a meal time, and everyone is hungry and unintentional;

2. Meeting place

The meeting place is located in the manager's office, which causes the meeting to be interrupted frequently and cannot proceed normally; or the noise around the meeting place is noisy, which affects the mood of the participants.

3. The object of the meeting

The person who must be present at the meeting did not arrive, and some participants who were not required to attend the meeting were notified.

4. Host skills

The host of the meeting lacked influence and persuasion, and was led by the participants by the nose, unable to achieve the purpose of the meeting.

5. Participant skills

The participants spoke in a chaotic manner, not knowing how to express their intentions or how to retire, which caused the meeting to deviate from the theme and led to the failure of the meeting.

6. Preparations for the meeting

Participants were not notified of relevant matters before the meeting, so that participants were prepared for the meeting in advance, resulting in the meeting being procrastinated and ineffective.

7. The theme of the meeting is not clear

The reason, purpose and result of the meeting are not clear, which makes the meeting meaningless and can only be declared a failure.

Among the 7 reasons for the inefficiency of the meeting, 3 reasons are the "fatal wound" of the meeting and require special attention of the meeting organizer. These 3 reasons are: the skills of the moderator, the time of the meeting and the preparation of the meeting. .

The meeting efficiency is low and employees are disgusted. Master these 8 skills to improve your meeting efficiency by 100%

3⃣️, so to really organize an efficient meeting, you must do the following 3 norms:

1. Specification of meeting time arrangement

1. Between 8 and 9 in the morning, it is when employees go from home to the company and prepare to start work for the day. At this time, employees are still a little confused, their desire to speak is still beautiful, and they need a little time to get into work. state. This is not an appropriate time for employees to respond to meeting proposals or conduct business analysis.

2. Between 9 and 10 in the morning, employees have begun to enter the working state. This time is the most suitable for one-on-one talks, and it is also the best time for business talks.

3), between 10-12 am and 1-3 pm, the most suitable for mobilizing employees to brainstorm. Everyone uses brainstorming to constantly come up with new ideas and new methods.

4. It is best not to arrange meetings between 3 and 5 in the afternoon. During this period, employees begin to enter a period of burnout during the day, and everyone wants to go home immediately. Meetings during this period are often less effective.

The meeting efficiency is low and employees are disgusted. Master these 8 skills to improve your meeting efficiency by 100%

2. Specifications of the meeting itself

1. All the participants will hand over the weekly work schedule to the scheduler to find out the most suitable meeting time for all the participants.

2. If the meeting exceeds 1 hour, there should be a written notice, agenda and related materials.

3. Start on time and end on time.

4. The person in charge of each business unit is directly responsible for whether the resolution can be reached.

5. All participants should know to maintain the dignity of others and not humiliate others in the meeting. This rule is very important and needs special attention.

6. It is a good thing to have different opinions, and only discussions can be made.

7. 2-3 days after the end of the meeting, all participants should get the minutes of the meeting.

8. All the participants take the responsibility of giving feedback on the quality of the meeting.

The meeting efficiency is low and employees are disgusted. Master these 8 skills to improve your meeting efficiency by 100%

3. Regular meeting procedures

1. The beginning of the meeting, including: welcoming speech - clarifying the purpose of the meeting - exchanging the agenda of the meeting - introducing the meeting schedule - relevant rules and regulations - appointing the minutes of the meeting

2. During the meeting, it can be divided into different agendas, such as Agenda 1, Agenda 2 and Agenda 3, which include: sharing topics and goals - exchanging information - generating ideas - making decisions - confirming actions - summarizing.

3. End the meeting, including: Summary - Arrange the time and topics of the next meeting.

In the meeting implementation process, there are two key points that are most easily overlooked, one is the preparation before the meeting, and the other is the tracking after the meeting. These two key points are the keys to ensuring the success or failure of the meeting.