The same is a newcomer, and your colleagues do twice as much as you. If you do these three points, you can also

It has been more than three months since Xiao Gao came to the company. In the first three months, everyone likes Xiao Gao’s characteristics. He is proactive, learns things quickly, and does things quickly. Through the unanimous confirmation of everyone, Decided to keep him full time.

The full-time requirements are definitely different from internships, with more tasks and more pressure, so Xiao Gao couldn’t adapt to it all of a sudden. He complained: “I used to list out the tasks every morning and walk around every day. Finish the task, and then make a summary, and now, although it is listed in the morning, I feel that the task is quite full today, but when I get to work, someone is calling "Xiao Gao, Xiao Gao, do this, do that" , and then it was disrupted, and when I got off work, I found that there were still half of the list.

As a new employee, just entering the company, you may encounter various situations, which can be summed up as follows:

First, as the bottom of the company's food chain, anyone can arrange tasks, and the time is tight and the tasks are heavy.

Second, as a novice, the tasks you receive are all miscellaneous tasks, and it is very complicated to do.

Third, many things have not been done before, and there is no way to complete them efficiently.

Fourth, people come to arrange tasks from time to time, and everyone's tasks are very urgent, interrupting the thinking of doing things.

Fifth, I am surrounded by tasks every day. I feel very busy every day. I get off work overtime every day.

Everyone is a novice. In addition to working overtime and resisting pressure, they also need to manage their time well, so that they can successfully pass the novice period and enter the fast lane of fighting monsters and upgrading.

The same is a newcomer, and your colleagues do twice as much as you. If you do these three points, you can also

1 Why fall into the trap of not having enough time

1. Too many tasks and complicated

Half of the things that newcomers are assigned have no threshold, low technical content, low value, and people are unwilling to do things. For this kind of thing, as long as a newcomer comes, everyone will divide this kind of task first. If there is no unified plan , you will find that there is a lot of work in the same way, which leads to more tasks for newcomers.

Of course, on the other hand, these jobs are chores, like scraps used in industry, everything, in general, printing, copying, binding, ordering water, preparing meeting rooms, fetching water, all kinds of oddities Weird life, these are all possible.

For example, the most bizarre thing is taking courier and delivering things. It was a hot search thing a while ago. There was a company, their leader was on a business trip, but the ID card was urgently needed, so the manager asked the trainee to work as a high-speed rail specially to send the ID card. In the past, it was a normal thing, but the interns were unhappy. Can't the ID card of the leader be mailed?

2. Too many distractions

Now there are too many distractions in the office work, such as WeChat for office use, DingTalk, too many distractions.

WeChat is very intrusive and mixed with all kinds of information. In addition to work, there are messages sent by family and friends. If you look at it, the work will be interrupted. There are also circles of friends and official account articles, which are often I picked up my phone and opened WeChat to find some information. After I opened WeChat and saw the information, I forgot what I was going to do.

The same is true for the work groups in WeChat and DingTalk. The news keeps popping out. Look, many of them are not your own business. Don’t look at it. If you miss the information, the leader will directly say that this is really a very contradictory thing. .

In late July last year, Ms. Wang from Ningbo said that she was fired, and the reason given by the company was very strange: because she did not report her work in time.

It is reported that Ms. Wang was the manager of a beverage shop in Ningbo. One late night in early July, the person in charge of the company spoke in the work WeChat group and said that she asked to report the monthly turnover within 10 minutes, and she would be dismissed if she did not report it. Since it was almost 23:00, Miss Wang had fallen asleep and did not reply in time. So, 10 minutes later, the person in charge notified Miss Wang in the WeChat work group, "You have been fired."

The same is true of meetings. It takes an hour to start. Many things have nothing to do with the newcomers. Just come in and get familiar with them. If you can't work, you can't understand them. It's really tangled.

There is also a colleague who comes over from time to time, saying to help with this thing, help with that thing, and the thing is urgent, you need to stop the work at hand and do things.

3. Trapped in the black hole of measurement

Some people feel that they control the time, but they don’t. Nowadays, mobile phones have screen usage time. You will find that the usage time of WeChat may be four or five hours, which is usually not felt.

In the fall of 2012, Atlantic Media's chief technology officer, Tom Cochran, was shocked by the amount of time he spent dealing with email. In one week, he received 511 e-mail messages and sent 284. Processed an average of 160 emails per day over a 5-day workday.

This is the black hole of measurement. You feel that you spend less time on a certain task, but you can’t stand it a lot, and it adds up to more time.

4. The Principle of Least Resistance

In the work environment, when there is no clear feedback on the impact of various actions on the bottom line, we tend to adopt the simplest and easiest behavior at the moment.

This is easy to understand. If there are simple things, do them early and tick them off. It will be very rewarding, but when you see the work you have delivered, it will be very painful.

Too many tasks, too complicated, there are too many distractions when doing things, and the inaccurate estimation of time makes us mistakenly think that we have mastered the time, and the hobby of simple tasks prevents us from delivering large pieces of tasks , which puts us in the trap of running out of time.

The same is a newcomer, and your colleagues do twice as much as you. If you do these three points, you can also

2 Work is about output, not how busy you are

At work, as a newcomer, there is a big misunderstanding, that is, I feel that I am very busy and very hard. If I don’t finish it, I will complain. Among them, in the work, the most important thing for any task is delivery, not hard work.

There is no credit, but there is also hard work. This is for the weak to comfort themselves, or for the leader to comfort the subordinates who blame themselves, but don’t take it seriously. If you take it seriously, you will feel that the responsibility is not mine, instead of looking for problems and solutions. , get things done.

There is a colleague, Xiao Zhang, who is in charge of the production and printing of textbooks. This course has been passed and changed several times, and finally completed, and then agreed, and finally agreed, and found that behind the textbook, the company's email was missing a letter, At this time, Xiao Zhang was so angry that he cried. What's going on? It's such a simple thing. But it's useless, adding a modification bar to the last page not only affects the appearance, but also wastes my time.

A good delivery can make the leader trust you more, so that the leader will hand it over to you next time when he has a more important task and give you a chance. A bad impression is left in the leader's mind, so that he will not be trusted in the follow-up work.

Therefore, no matter how many things are done, but there is no output, it is useless. You need to do time management, improve efficiency, and get things done.

The same is a newcomer, and your colleagues do twice as much as you. If you do these three points, you can also

3 Do a good job of time management

1. Time is a limiting factor

There is one thing that is fairest in terms of time, and that is time. It has 24 hours for anyone. Funds can be raised and human resources can be recruited. Time cannot be rented, borrowed, or bought, much less. obtained by other means.

First, the supply of time is not flexible at all. Everyone is 24 hours a day. They go out to eat, sleep, and each person spends a maximum of 12 to 16 hours on work. The time supply cannot be increased. There is no price to adjust, and no marginal effect can be drawn. Curve, and time cannot be stored, time is the most scarce.

Second, there is no substitute for time. There are substitutes for general things. For example, the shortage of aluminum can be replaced by copper, and the shortage of labor can increase manpower, but time alone cannot be replaced.

Third, it takes time to do anything, and time is a necessary condition. To do anything, it takes time to do it. If there is no time investment, there will be no output.

Fourth, people's sense of time is incorrect. People's sense of time comes from the biological clock, and the biological clock's sense of time is not reliable. When people are locked in a dark room, they can maintain their sense of space, but they will soon lose their sense of time. Felt.

As a limitation, time requires us to manage the existing time well. From the past to the present, there are various time management methods, all of which are to improve the efficiency of time use.

2. Four generations of time management

In "The Seven Habits of Highly Effective Knowledge", Steve Covey said that time management is divided into four generations:

The first generation theory focused on using notes and memos to manage time and energy on the go. This is the instinctive way of being human, when there are few things to do, keep it in your head. When there's a lot going on, then you need to jot them down, so you start using sticky notes and memos, in the office, you can see a lot of sticky notes on their monitors, and they're all over the table, that's how it works. This kind of plan, there is no arrangement, is a bit random and easy to mess up.

Second-generation theory emphasizes calendars and schedules, reflecting the importance of time management in planning for the future. At this time, put things into your own schedule, you can see that in your personal schedule, there is no gap once, the disadvantage is that there is no focus, and it is not so easy to do.

The third generation is the prevailing, prioritizing concept. That is to say, set short, medium and long-term goals based on priorities, and then formulate a plan to achieve the goals day by day, allocate limited time and energy, and strive for the highest efficiency. Using this scheme, at the beginning, you will feel that efficiency has improved by leaps and bounds, but overemphasizing efficiency and stretching time will have the opposite effect, making people lose opportunities to enhance feelings, meet personal needs, and enjoy unexpected surprises.

The fourth generation theory appeared. The difference from the past is that it denies the term "time management" at all, and argues that the key is not time management, but personal management, managing one's own energy. Instead of focusing on timing and scheduling, focus on maintaining a balance between output and capacity.

The same is a newcomer, and your colleagues do twice as much as you. If you do these three points, you can also

4 Time management is important for energy management

Drucker said in "Effective Managers" that it is necessary to control their own time, Drucker said: "It is the key to recognize where their time is spent, and then they manage their time to reduce unproductive time. the time taken by sex, and finally, the "free time"

time", from sporadic but concentrated into large continuous periods."

1. When accepting a job, confirm the time, especially the deadline

When many newcomers accept the task, they accept it directly, and the default is to do it immediately, so it interrupts the ongoing work at hand. In fact, many things are not so urgent. If you are working on something, you can ask when you will finish it.

When things are not too urgent, you can bargain, tell colleagues how much I have on hand, and see if I can postpone it, so that I can give myself the right time.

Only when you have time, instead of doing it immediately, can you make a unified arrangement, otherwise you will always be chased and run behind you, and you will die of exhaustion without knowing it.

2. List thinking

Make a list of things. In this list, you can only list all the things and deal with them according to the list. One advantage of the list is that things will not be missed. Many things that newcomers do are chores, and there are many more. , after listing, will not forget.

3. According to the importance of the task, urgency is classified

The urgent matter is considered to be dealt with immediately, which is usually obvious and cannot be avoided, or it may be more pleasing, interesting, but not necessarily important. Ordinary people tend to respond immediately to urgent needs, but not to the urgent needs of the moment, so they need more self-control and initiative, and they need to be urgent.

The same is a newcomer, and your colleagues do twice as much as you. If you do these three points, you can also

According to urgency, important can be divided into four categories of tasks:

The first category of matters is urgent and important and needs to be dealt with immediately, often referred to as a "crisis" or "problem", if this quadrant is over-tasked, you will be exhausted, and then remember the fourth quadrant to escape reality, so that most of the manager dealing with crisis.

The third quadrant is urgent, not important, such as phone calls, visitors, meetings, etc. This imaginary thing is too many, takes up too many things, and is very busy, but at the end of the day, there is nothing to do at all, and there is no structure.

The fourth quadrant is not urgent or important. This kind of thing is just to numb yourself, it can kill time, and it is pleasant, such as watching TV series, variety shows, and being happy every day.

The second quadrant is important, but not urgent. This type of thing is an opportunity for strategic development. It takes more time to do it for delivery. If you put time here, there will be continuous output in the future.

According to the current principle, there are two ways of handling things in the list.

4. Important and urgent tasks, use large chunks of time to do them

Among all things, important but not urgent things, these are things that can be achieved, and need to spend a large amount of time to do, in the field of time management, it is called the Pareto Principle (Pareto Principle), with 20% of the activities Get 80% results. The important but not urgent things are the 20%.

In order to do this kind of thing well, deep work is needed. Professor Carl Newport said in "Deep Work" that deep work (Deep Wokr) is to focus on professional activities in a state of undisturbed Cognitive abilities are at their limit. This effort can create new jobs, develop new skills, and is difficult to replicate.

To work in this state, you need to eliminate distractions, such as mobile phones, meetings, etc., and do it at the most productive time of the day, such as 10:00 to 12:00 in the morning, which is prime time.

5. Do the trivial things together, and the batch processing efficiency is high

The corresponding shallow work (Shallow Wok), a transactional task that does not require high cognitive requirements, is often carried out under the condition of interference. This type of work usually doesn't create much new value for the world, and it's easy to replicate. This type of work is a chore.

Put the trivial things together and do them in batches. For example, when you first arrive at the company, when you go to work in the afternoon, do some simple, trivial things to give yourself a sense of accomplishment, and then start doing other things.

The same is a newcomer, and your colleagues do twice as much as you. If you do these three points, you can also

5 Communicate with leaders, help block some work or find someone

There is also a situation where there are too many tasks, you can show the list to the boss and tell the boss that it is not because of low efficiency but too many tasks, and you tell him that you can already do valuable things, and let the boss find it for you An intern, this will be more efficient.

In this way, the leader will consider it. Generally speaking, as long as the leader trusts you and thinks that you can find it, after you find it, you can deal with him and teach him, and you will find someone to come over to do chores.

The same is a newcomer, and your colleagues do twice as much as you. If you do these three points, you can also

6 at the end

Management guru Peter Drucker said: "All effective managers understand that the control and management of time cannot be done once and for all. They have to keep time records continuously, analyze these records regularly, and they must also use the time at their disposal. How much, and set deadlines for some important activities that must be completed.”