'There are so many things every day, everyone is chasing me', do these 4 points well, and work with ease

Recently, Xiao Zhang feels a little depressed. He has been in the company for a year, and he is very familiar with the job. The leader thinks that Xiao Zhang can accept more important work, so he is transferred to a new position and starts to get in touch with more work. Different projects came over, I felt quite happy at the beginning, and finally a challenging task came.

But a week later, I heard this colleague shout, "Xiao Zhang, why didn't you tell me what you said last time?", the colleague over there shouted, "There is something wrong with you, haven't you checked it?", Xiao Zhang was chased by other colleagues in this way, and he was exhausted every day. Sometimes the work was not completed, but the time had passed, and everyone had to work overtime with him.

Days like this are hard, how did Xiao Zhang fall into the hustle and bustle trap?

"There are so many things every day, everyone is chasing me", do these 4 points well, and work with ease

1 Falling into the hustle trap

Xiao Zhang himself was exhausted, but he didn't deliver on time, was driven away by his colleagues, and was dismissed by his colleagues as being inefficient, dragging everyone down to work overtime together. So why get into this hustle and bustle?

1. Too many tasks, no rejections

Some people in the workplace, especially newcomers, feel that they should do more and learn more, so everyone distributes tasks, regardless of whether they can do it or not. To a certain extent, it may eventually lead to many failures, even if the completion efficiency is not high.

2. Constantly interrupted and inefficient

As a good old man, I am constantly interrupted. Everyone says that their affairs are the most stressful and they need to be done immediately. Therefore, the things at hand are constantly interrupted, which leads to the interruption of thinking and new thinking, so the efficiency is very low.

Theo Compnoli, a professor at INSEAD, mentioned in "Slow Thinking" that the thinking brain cannot perform multi-tasking. It can divide the tasks like a computer, and then intersperse them, which also realizes multi-tasking. The effect is the same, and the efficiency is the same, but it actually takes more time.

"There are so many things every day, everyone is chasing me", do these 4 points well, and work with ease

3. Do things linearly, get stuck in one of the tasks

Some people do things without planning. After arriving at the company every day, they get a task and start to do it, so they may get caught in it, and they don’t care about the work to be delivered, so others will come over and find that the time is up and the task has not been done. This is easy. Being chased by other colleagues and possibly dragging them down.

4. There is no division of tasks, no delivery, only simple tasks

Similarly, the tasks are not prioritized. From the perspective of human nature, it is definitely the easiest to do the simple tasks first, so always do the simple ones and avoid the rare ones, which will lead to insufficient time later or the delivery quality is not high.

So how do you get out of the trap of being busy?

"There are so many things every day, everyone is chasing me", do these 4 points well, and work with ease

2 Planning before action

Decision-making is very labor-intensive, and people have to consider various situations, risks, etc., which requires more time to consider, and action is to concentrate on doing things, so that the efficiency is higher.

Therefore, it is necessary to separate decision and action, that is, to plan ahead.

For simple tasks, according to the deadline, it is enough to arrange the tasks to be done. It does not need to be done immediately, and it is enough to meet the requirements.

For complex tasks, you need to think clearly about all possible situations. According to the deadline, you can push back, split the task, and deliver the output at each time node.

Through such a plan, you can master the rhythm of your own work, so that you only need to spend 10 minutes planning every morning, instead of ignoring the 3721, do it later.

In this way, if there is another task inserted, tell him that there is no time now. You give a deadline, and I will arrange it, which will also have the confidence.

"There are so many things every day, everyone is chasing me", do these 4 points well, and work with ease

3 List thinking

If everyone wants to not forget what they do every day, they need to have a list. The so-called good memory is not as good as bad writing. The capacity of the brain is limited. The brain is reserved for thinking, not for memorizing. All right.

1. Task list

Go to the company every day and list all the tasks. Each task should not exceed 2 hours. If it exceeds 2 hours, disassemble the tasks. Only in this way can you do it directly without making decisions or spending energy.

Of course, a large task will take 10 or 20 days to complete. When planning a task, according to the calculation back from the deadline, set the things that must be delivered at each time node. Those that need to be prepared in advance, then Some need to cooperate with other colleagues, these need to be planned and then put into the task list.

2. Identify the important and urgent

With a list, you need to sort the tasks, and sort things according to their urgency and importance.

"There are so many things every day, everyone is chasing me", do these 4 points well, and work with ease

A thing needs to be delivered, it is important and urgent, that must be done early. For some important and not urgent, these estimates are more difficult, and can be arranged to do when the energy is strong, such as 10:00 am or 3:00 pm, this time can be arranged for complicated things.

Other things are arranged according to time. This way, what needs to be done throughout the day, the order of doing it is everything, and then you can start doing it.

3. Points to note in execution

In the process of doing, strictly follow the order, rather than simply come first, so that you will not find it difficult to do it when you get off work or when someone asks you for it.

In the process of doing, if someone else arranges a task to come over, it is not the first time to help, but let them tell you the deadline, and then evaluate when the structure can be given, and then put it into the task list without interrupting the current work.

If there are too many tasks, you can also refuse, and then take out the list that you have planned. There is really no time. If you are in a hurry, you can find someone else. In this way, others will also believe that you are not shirking and not doing things.

In the process of doing it, if you encounter difficulties and ask for help, the sooner the better, the better without hesitation, so that you can buy more time for yourself, instead of waiting until the technology is ready, everyone will know, which will lead everyone to accompany you. work overtime.

"There are so many things every day, everyone is chasing me", do these 4 points well, and work with ease

4 After the execution of the review summary

After the implementation is completed, a summary needs to be made, summarizing those who have done well, how to maintain those who have done well, and those who have problems and need to be improved, if improved, record the improvement items on the task list.

Of course, it is best to have a team review. For each project, if it is not done well, it depends on whether it is a problem of ability, team cooperation, or communication.

That way you can see that if it's a competency issue, training is needed to see how to get things done. As for team cooperation, you need to see how to cooperate, how to communicate smoothly, and so on.

"There are so many things every day, everyone is chasing me", do these 4 points well, and work with ease

5 at the end

In our work, especially from doing things by ourselves, single-tasking to multi-tasking, from doing things by ourselves, to doing things with others, and even starting to do things with others. At this time, when there are many things and heavy tasks, it is not a step-by-step work.

To make yourself work efficiently and easily, you need to plan your own work, planning before action, then make a list of tasks, prioritize them, start doing them without distractions, and review them after you are done.

At the beginning, I am not used to it, and planning is a waste of time, but when you use it for a period of time, you will find that it is really fragrant, and you can work in an orderly manner, so that you have a bottom line in your heart. In this uncertain world, you can find your own certainty, so you can work efficiently. stand up.