How to be tactful when hosting a meeting
When faced with an endless debate, first interrupt the speech and ask the other party to briefly summarize. For those who deviate from the theme, respect first, and then postpone it to the end of the meeting. When the derived topic is more important, a special meeting can be held at another time for discussion. Now we have to pull back on the topic and designate other speakers. To deal with disorderly discussions, we must forcefully stop everyone from speaking, review the rules of procedure, integrate everyone's opinions, and discuss them one by one.
During the meeting, there will always be some people who especially like to speak, and they can't stop as soon as they speak, and others have no chance to speak at all. In the face of this kind of person who likes to express themselves and talk incessantly, it is necessary to remind hints or change the subject when appropriate. For those people who usually don't like to take the initiative to speak, but they have more weight, you should take the initiative to give these people the opportunity to speak. Make sure everyone has a balanced speech.
The control of meeting time is also very important. 30 minutes is the most suitable time for the small meeting of the department, and it should not be too long. The company's weekly meeting is about 1-2 hours. If it is a special meeting or a long seminar, it is necessary to arrange a rest time of about 10 minutes at regular intervals. Such a meeting is relatively humane. It is in line with everyone's physiological limits. If there are no rules for meetings and no breaks are arranged, employees are prone to desertion, and the quality of meetings will also decline.
How to end a meeting successfully. Many people are prone to make a mistake in meetings, which is anticlimactic. Very formal at the beginning and sloppy at the end, there is little value in such meetings. Therefore, at the end of the meeting, be sure to set aside about 10 minutes to summarize the meeting. Emphasize the urging work, and urge all departments to implement the important matters of the meeting seriously. Do not arbitrarily extend the meeting time. Unfinished matters can be discussed at another time.